Pack 104 Yearly Calendar Task List
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June Campfire Sing-A-Long (BEAR PARENT or incumbent)
1. Call Camp Sacajawea or local Eagan Park to reserve a fire-pit (March) 2. Typically held the 2nd Friday of August. 3. Sign-up sheet should be available at the May Pack mtng, the June A.V.Ctr. event, & the Eagan Parade. 4. Notify all of details of event; location, time, camping, treats, skits, songs, etc. 5. Ensure that the Park is open prior to all arriving. 6. Parents must be present with child unless they have made prior arrangements with another parent. 7. Have lost of FUN !! 8. Overnight camping is optional depending on the location. 9. Arrange for clean-up & check-out.
July Eagan July 4th Parade (BEAR PARENT or incumbent)
1. Submit request to City of Eagan for Pack float 2. Have sign-up sheet and information session at May Pack mtng. 3. Have sign-up sheet at June Aquatic event. 4. Order trinkets to toss in Parade. 5. Notify all of float parade slot & location. 6. Select a Theme (Program Helps or Eagan Parade Theme) 7. Collect materials for float decorating. 8. Secure trailer and pull vehicle for Parade. 9. Have Scouts bring candy to toss in Parade. 10. Monitor Scouts & decorating process at Parade slot location. 11. Walk Parade and have lots of FUN!! 12. Arrange clean-up of float & return of items prior to releasing Scouts. 13. Responsible for the proper discharging of the Scouts to their parents at the end of the parade.
August Apple Valley Aquatic Center (WEBELOS I PARENT or incumbent)
1. Typically the 3rd Sat. of June. 2. Select date, call A.V. Ctr and reserve date & times (March) 3. Set-up a sign-up table/sheets at April & May Pack meetings. 4. Collect fees at the same time. Checks payable to: Cub Scout Pack 104 (All family members are invited – Parents must attend with their children unless they have pre-arranged an adult to watch them) 5. Reconfirm numbers with A.V. Ctr. After May Pack mtng. 6. Coordinate Scouts & Families as they arrive and pay A.V. Ctr.
The Pack will arrive at the aquatic center 20 minutes prior to our assigned entry time and enter as a group. The aquatic center requires payment for the group in one check. Any Scouts that enter after the Pack has entered will be responsible for paying the regular rate.
August Back to School Night (Part I) (WOLF PARENT or incumbent)
1. This event is held in conjunction with the Thomas Lake Elementary Back-to-School Night. Usually the 3rd Tuesday. 2. Arrangements need to be made for a spot at this event prior to school letting-out for the Summer. Contact TLE Principal. 3. A sign-up sheet should be made available for Scouts & Parents to ‘man’ the information/membership booth at the 3 Pack Summer events. 4. A spot should be made on the sign-up sheet to ‘man’ the camping Demo that will be set-up outside TLE on the same night (weather permitting) a. Tent, fake campfire, cook kit, etc. 5. A display table with examples of things Scouts do. Information hand-outs should be made available. An invite to the next Pack meeting in September should be given to all who stop by. Membership applications 6. Information cards/letters should be mailed to all the incoming 1st graders sometime in July. Names can be obtained from the TLR directories that are made each year. 7. Attend a CBD training session prior to event. Typically 1 hr. the 2nd Thursday of August. 8. This task is typically Coordinated by a Parent from the newly graduated Tiger Den.
September Join Scouting Night (Part II) (WOLF PARENT or incumbent)
"Back to School Night" Coordinator should also do this function.
1. Coordinate Scout parents to assist with new Scout registrations. 2. This event is typically held in conjunction with the Pack meeting. 3. Snacks and root beer floats should be considered. 4. Committee Chair & Cubmaster will be around to assist and sign applications for Scouts and Adults. Tiger Parents must also sign-up. 5. The Coordinator should acquire several pre-signed Adult applications from the Pack Chartered Partner. 6. Cubmaster will run “Normal” Pack mtng and will highlight Coordinator, event, and new Scouts.
October Family Fun Day (BEAR PARENT PLANNING / WEBELOS II COOKING)
1. Reserve Camp Sacajawea cabin or local Park for this event. (May) 2. Typically held the 1st Sat. of Oct & replaces “normal” Pack mtng. 3. Plan for overnight camp if cabin is secured. 4. A sign-up sheet & information session should be available at the September Pack mtng. 5. Care should be taken to make sure that there at least one "Baloo" trained adult is present for the entire event. This person can also assist with planning games, events, and snacks for this weekend event. 6. Coordinate each Den to supply an activity for the event. 7. Coordinate food/cooking with Webelos II Den Leader. 8. Collect fee for event at sign-up. $2 each – regardless of camping. a. Checks payable to: Cub Scout Pack 104 (Give to Treasurer)
October Fall Fundraiser (if needed) (WEBELOS II or incumbent)
1. This event is typically the 2nd weekend of October. 2. Coordinator should contact local merchants (Walmart) requesting the use of their storefront for the planned weekend. (August) 3. Prepare a sign-up sheet for the Scouts & parents at the September Pack mtng & October Family Fun Day. Ensure all slots get filled. 4. The Coordinator will be responsible for set-up, tear-down, cash box, starting funds, and purchase of candy supplies, but will not need to be present the entire day (unless they want to). 5. The candy used for this event is typically purchased from Sam's Club the day before the event to ensure freshness. 6. Remember to keep all receipts for re-imbursement. A list of candy will be provided upon request (40 boxes - variety) 7. After sale, return unused/unopened boxes of candy, pay yourself for expenses, and submit receipts & profit to treasurer for deposit. Supply detailed info on the event to the Pack Committee. 8. Construct a “Thank you” poster for all Scouts & Parents to sign at the Nov Pack mtng. Present to Walmart. 9. Make announcement at Nov. Pack mtng detailing profits & give Thanks.
November Friends of Scouting (WEBELOS I or incumbent) 1. Attend FoS training, 1 hr. Typically 2nd Thursday of October. Just prior to Roundtable. 2. Obtain Information documents & Donation cards. 3. Remove any cards of people that are no longer connected to Pack 104 and note that one the cards. These still need to be returned to Council. 4. Separate cards by Dens and give cards to Den Leaders for distribution to Scout Parents. 5. Give FoS presentation at Pack meeting. Stress importance of donation, donation tonight, and minimally return of ALL cards regardless of donation. Stress importance of programs that Coucil provides to Scouting at all levels. Checks payable to: Indianhead Council/BSA 6. Coordiante distribution of “Immediate Recognition” gifts. 7. Donation levels must be kept “Confidential” 8. Den Leaders can assist in collecting cards from parents within their Dens. 9. Set deadline, expectation, and information delivery to Pack. 10. Deliver ALL cards with donations to council. Typically, this is done at the Nov. or Dec. Roundtable – 2nd Thursday. 11. Coordinate distribution of awards from Councile – Honor Patches, Pinewood Derby Cars, etc.
December None
January Pinewood Derby (WEBELOS II or incumbent)
1. Get & distribute cars to Scouts. These may be ‘free’ based on previous year’s Friends of Scouting Campaign (check with FoS Coord). Otherwise, they may be obtained from the Scout shop for about $4 each. 2. Coordinate distribution & fee collection – if cars were purchased. 3. Select date & Time. Typically, the last Sat. of Jan. 4. Reserve Easter by-the Lake Gym for event (August) 8am-Noon. It is also advise to reserve Friday night to allow for track set-up & car weigh-ins before the event. 5. Obtain a parent to run a food/beverage booth. 6. Obtain several parents to assist in running the Derby and tracking results. Typically the Committee Chair will run the Time Program 7. Retrieve track from storage. (Troop 510 garage or previous years Pinewood Coord). Ensure track & electronics are working properly. 8. Make proper arrangements for “Speed” awards. (1-5) 9. Develop voting sheets & Certificates for awards based on “looks” 10. Arrange for track storage following the event. 11. Coordinate take-down & clean-up 12. Ensure winners are properly notified of the District Event.
February Blue & Gold Banquet (WEBELOS I or incumbent)
1. Reserve location & time. Typically, this is the ‘normal’ Pack meeting for Feb. at Easter on the Hill. (August) 2. Select caterer, food, and minimal decorations for event. (Pizza & Pasta – Jan) 3. Coordinate with Webelos II Leaders info regarding Arrow of Light recipients, transitioning Scouts, and Pack & Leaders of Troops 4. Develop, print, and distribute invitation flyer. (Dec) 5. Coordinate set-up of location. 6. Collect event props; Bridge, Target, Arrow of Light Candles, podium. 7. Compile, print, and distribute event Program 8. Sign-ups should take place at the Pinewood Derby. $5 ea/$20 family. Checks payable to: Cub Scout Pack 104
March Open
April Spring Fundraiser (WOLF or incumbent)
1. Select a weekend towards the end of April. 2. Contact local merchants (Walmart) requesting the use of their storefront for the planned weekend. 3. Submit proper "Funds matching" paperwork to Walmart and set date the first week of January. 4. Prepare a sign-up sheet for the Scouts & parents at the Mar & Apr Pack mtng. Ensure all slots get filled. 5. The Coordinator will be responsible for set-up, tear-down, cash box, starting funds, and purchase of candy supplies, but will not need to be present the entire day (unless they want to). 6. The candy used for this event is typically purchased from Sam's Club the day before the event to ensure freshness. 7. Remember to keep all receipts for re-imbursement. A list of candy will be provided upon request (40 boxes - variety) 8. After sale, return unused/unopened boxes of candy, pay yourself for expenses, and submit receipts & profit to treasurer for deposit. Supply detailed info on the event to the Pack Committee. 9. Construct a “Thank You” poster for all Scouts & Parents to sign. 10. Coordinate with Walmart the amount of profit. They will award the Pack some level ‘matching’ grant. Accept grant. Give Thank You poster. 11. Make presentation and announcement about amounts & thank you at the May Pack mtng.
April Scouting for Food (WOLF or incumbent)
1. Attend District training, 1 hr. Typically at the March Round table – 2nd Thu of the month. 2. Collect bags, maps & info on event and distribute to Dens. 3. This event is typically held the 4th Sat of April. 4. All Dens should do their collection area starting at 900am on Sat. 5. Collections should end by 10:45am 6. Coordinate a localized drop area for the Dens. This is typically the TLE parking lot. Have several cardboard boxes available for the food. 7. Be present at the TLE lot to collect for form Dens. 8. When all dens have dropped-off food, deliver it to the food sheld assigned. 9. Inform Scouts & parents to proceed to the Pack Service Project location.
April Pack Service Project (WOLF OR INCUMBENT)
1. Solicit ideas for a project; clean TLE, clean EotH, clean EbtL, etc… 2. This event is typically held immediately following the Scouting for Food event and lasts about 2 hrs. 3. Develop, print, and distribute information flyers regarding event. 4. Ensure proper supplies are on-site; garbage bags, gloves, boxes, etc… 5. Ensure clean-up and proper disposal of refuse. 6. Release Scouts to parents.
May Tiger Graduation (TIGER or incumbent)
1. Date is selected by PCM. Typically held the 3rd Sun. of May. (4-8pm) 2. Reserve Park in Eagan for event. Typically, Blackhawk Park works very well. (January). There is a fee for this. You can submit the fee to the PCM for reimbursement or consider it a tax deductible donation to Pack 104/BSA. The Park needs a shelter large enough to hold the entire Pack with families in case the weather is wet. 3. Develop, print, and distribute information flyers regarding event. 4. Plan family picnics or potluck picnic prior to Ceremony starting. 5. Coordinate with Cubmaster events for the meeting. This event is in place of the ‘normal’ May Pack mtng. 6. Activities to consider; scavenger hunt, tug-o-war, campfire, etc…
May Tigermania (TIGER or incumbent)
1. This event is typically held in conjunction with the TLE Carnival Night in May. 2. Contact TLE Principal for approval to have a booth at this event. 3. Attend training, 1 hr. Typically held at Roundtable the 2nd Thu of Apr. 4. Set-up displays, information, mock camp, etc to show to kids. 5. Acquire several signed applications for boys & adults from the Cubmaster & Chartered Partner. Tigers (grade-K) need adults applications completed as well. 6. Develop, print, and distribute info flyer on event. 7. Prepare a sign-up sheet for the Scouts & parents at the Apr & May Pack mtng. Ensure all ½ hr slots get filled. 8.
NOTES: All of these positions are "once-a-year" positions. The time committed varies from 1 to several hours. There are parents and other Leaders in the Pack that have volunteered for these events in the past and they would make wonderful resources for information and ideas. You WILL NOT be left alone to struggle through an event. We have a very supportive network of Leaders and parents that are willing to assist when asked. Let's set the example for our boys and show them how we live the Scout Promise section "To Help Other People" by helping each other and the Pack.
Each year we loose some of our experienced leadership as the next group of Webelos II graduates into Boy Scouts. Often very committed parents and Leaders leave as well. We would like to keep Pack 104 a strong and great place to be a Cub Scout, but we can't do it without our dedicated parents. Lets continue the legacy that other parents have left for us through the past 41 years that our Pack has been around.
If you are interested in helping in any of these events, please indicate your choices on the form below
Pack 104 Volunteer Sign-up
Name: Home Phone:
Email: Cell Phone:
Put an (X) by any events that you would consider Coordinating.
A.V. Aquatics Linda Kaye Friends of Scouting
July 4th Parade Tim Liffrig Pinewood Derby Mark Filonowich
Campfire Sing-a-Long Tim Liffrig Blue & Gold Banquet
Back to School Night Lynae Bleichner Spring Fundraiser
Round-Up Night Lynae Bleichner Scouting for Food
Family Fun Day Pack Service Project
Fall Fundraiser cancelled 2006 Tiger Graduation
Camping Events Spring Recruiting
If you would like to help Pack 104 financially that is welcome as well:$
We also have Pack Committee positions that are frequently open. Please check any positions that you would consider now or in the near future. Bold positions are currently filled but will be opening soon. (ie...We need help the most in the Bold positions listed below)
Cubmaster Tim Liffrig Awards Mark Meffert
Asst Cubmaster (2) Webmaster Tim Liffrig
Committee Chair Chip Bergquist Cub Reporter Co-Editor Carla Meffert & Karen Johnson
Treasurer Carla Meffert Camping Co-Chair (2)
Bold positions above are currently vacant.
Thank you for your consideration
Tim Liffrig Cubmaster Pack 104
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| Last update: 08/23/06 | |